In today’s hybrid workplace, where some colleagues are in the office and others are dialling in from home, staying connected can feel like a constant challenge. However, with the right mindset, tools, and habits, hybrid teams can be even more connected, collaborative, and cohesive than traditional ones.
Whether you're a team member navigating this new normal or a leader trying to foster stronger bonds, there are a variety of tools available to connect better in a hybrid world.
Connection matters more than ever in the new hybrid world of work. Working remotely offers flexibility and autonomy, but it can also lead to isolation, miscommunication, and disengagement, if not managed intentionally.
Research shows that connected teams are more productive, innovative, and resilient. When people feel seen and heard, they are more motivated and focused to do their job. But how can they be seen and heard when you are over here and they are … well, wherever they are.
Seven practical tips to connect better in hybrid teams.
1. Use available technology to share documents
Every meeting or communication should be accessible to remote participants. Use shared documents and cloud-based tools. Investigate the value of platforms like Miro for collaborative whiteboarding and Notion or Confluence for shared knowledge bases.
2. Clarify communication channels
Not every message needs a meeting. Set team norms for when to email, how to optimise Teams Chats, and when WhatsApp messages are appropriate. Rather communicate too much than too little, so when in doubt, carbon copy!
3. Make meetings more inclusive
Hybrid meetings can become quite complicated when there is a combination of in-person and remote attendees. Level the playing field by having everyone join from their own device, even in-office. Use Zoom’s breakout rooms or Microsoft Teams’ Together Mode to enhance engagement during larger meetings.
4. Foster informal connections
Don’t let all interactions be transactional. Build in time for virtual coffee chats or team trivia or games. Remember how wins and milestones were celebrated in the “good old days”? Although nobody is bringing birthday cake to the virtual office, these events should still be remembered, as in the past. Use Kahoot! to bring some fun into the team.
5. Be transparent about hybrid expectations
Ambiguity breeds frustration. Be clear about when people are expected to be in-office, and what flexibility really means. Make the “hybrid deal” explicit, not implied. Ensure that office policies are up to date to address any possible scenarios.
6. Check in, don’t check up
Regular one-on-ones are essential, but they should be about support, not surveillance. Use empathy and compassion to build real connections with team members. Monday.com can help your team manage projects, workflows, and everyday work in a highly customisable and visual way.
7. Be on the lookout for any team members fading away
In hybrid teams, it's easy for quieter team members to slip under the radar, especially when they’re not physically present. Be proactive in noticing changes in participation, responsiveness, or engagement. These can be subtle signs of disconnection, or even a cry for help. A quick check-in or casual message can go a long way in making someone feel seen and supported.
Final thoughts
Hybrid work is here to stay, but disconnection doesn’t have to be. By being intentional about how we communicate, collaborate, and care for one another, we can build teams that are not just productive, but truly connected.
References and further reading:
https://sloanreview.mit.edu/article/seven-essential-hybrid-work-tips-for-leaders-in-2025/
https://sloanreview.mit.edu/article/five-hybrid-work-trends-to-watch-in-2025/
https://sloanreview.mit.edu/article/seven-truths-about-hybrid-work-and-productivity/
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